Getting Started

Forms and Sample Reports

Why should I do oil analysis instead of just changing my oil?

Oil analysis is a proven technology that measures wear rates, contamination levels and oil serviceability. Regularly scheduled oil samples taken from operating equipment will warn of impending problems often long before secondary damage is done. The oil sample results will also let you know if your oil change was needed or over due.

When do I take a used oil sample?

There are generally two types of samples to be taken, One. a routinely scheduled sample for a machine condition monitoring program (a good position to be in), and two, when something goes wrong (not so good). Sample interval guidance can only be presented in general terms here. However, in general when your normal oil change is due is a good time to take a sample. This will enable you to evaluate the condition of the oil at the change interval and decide if you would like to go longer or shorten the interval. A suggested sample interval chart can be downloaded here.

How do I take an oil sample?

Engine oil samples are normally taken at the normal oil change interval. This starts by ordering a sample kit from SGS Herguth Laboratories. The person changing the oil can then catch the oil sample about midway during the oil change by placing the bottle in the oil stream. For samples taken between drains an extraction device is required. This device is a sample tube and vacuum gun. The tube is inserted into the crankcase or transmission through the dipstick tube. Industrial applications require further discussion on the appropriate sample methods and the laboratory should be contacted if there are concerns over getting a representative samples.

How do I get test kits to send sample to the laboratory?

Simply go to our Webstore for ordering on-line. For larger volumes users and industrial sales contact our Customer Service.

What information should I include with my sample?

The information required to process your samples can be sent to SGS Herguth Laboratories, Inc. by filling out the following forms.

What does an oil sample cost?

Pricing is based on a quote basis, however with any oil analysis program the cost of the analysis should be weighed against the cost of a failure.  Large volume discounts are routinely offered for large volumes of samples. Contact us for more information.

How can I pay for this service?

All clients have the option of paying by check, cash or credit card. Larger volume users can use these methods or open an account with SGS Herguth Laboratories and receive prepaid analysis kits or be invoiced monthly for samples submitted.

How much oil sample do you need to test?

It is important to remember to get a representative sample from your equipment, this may require a warmed system or multiple test points, but this is most important.  The volume of sample required for each test can vary and it is recommended to fill the bottle being used for testing.  Typical oil analysis bottles are 3-4 ozs in volume and usually provide enough for your testing program.  Specials & ASTM methods can require more sample volume and typically have larger capacity test bottles, such as 16 or 32 oz jars.  Fuel testing can require gallons, depending on test package.  Please consult with our customer service if you need help deciding the size of bottle to purchase.  You can also refer to our list of testing for specific volume requirements, per test.

What types of shipping regulations are there and what type of container do I use?

For lube oil samples, grease and parts there are no specific shipping regulations. However, it is very important to contain the sample from leaking. Flammable products, such as gasoline and diesel fuel, must be shipped using special precautions and paperwork since they are considered “Dangerous Goods”.

How long does an oil analysis take to perform?

Routine oil samples for condition monitoring take 48 working hours to process in the laboratory. In emergencies the laboratory can expedite the sample through the system, often in a matter of hours. An extra charge does apply for this service.

How do I get my oil analysis report back?

Most test results and recommendations are reported back to the client using email in the form of an Adobe® reader file. Others use SGS Herguth Laboratories iLAMP internet access. And of course facsimile or U.S. Mail are acceptable methods.

How will I know the test results are ready?

If you are an email, facsimile or U.S. Mail recipient the results will be sent to you when they are complete. If there is a “Critical” situation, the laboratory personnel will call you. Internet access is available so clients can simply log on to iLAMP to check the status of their samples.

How will I know if the results are good or bad and will the laboratory explain the results?

Each sample receives thorough evaluation by an industry expert. The evaluation consists of an overall status of the equipment and oil, specific recommended action and a plan for re-sampling to monitor the oil and equipment.

Do you test transmission/differential oils and/or diesel fuel?

Yes, SGS Herguth Laboratories has an extensive suite of testing capabilities for a broad range of products. These are included as routine tests we perform daily.

Do you analyze used synthetic oils?

Yes! SGS Herguth Laboratories analyzes all type of mineral and synthetic oils. When you first sample make sure you identify the type of oil used and we’ll do the rest.

How long do you save the oil samples?

Used oil samples submitted to the laboratory are maintained in a clean, organized area for 30 days after testing is complete. Special handling samples such a research and litigation samples are saved until the client and the laboratory agree that disposal or return are appropriate.

How do you dispose of my oil after testing?

SGS Herguth Laboratories has an extensive waste management program. Besides used oil, we deal in radioactive and acutely hazardous waste. Each sample type has a waste stream procedure and is tested and audited regularly, so as to conform to all Local, State and Federal regulation. Each waste stream is recycled where possible.

For more information call 1-888-HERGUTH (1-888-437-4884).